Question 1

Setup

Accepted Answer

Vendor setup begins at 3:30 p.m. We ask that all vendors be set up and ready to go no later than 4:30 p.m.​No tables should be broken down before 7 p.m. please staff and stock your space accordingly.

Question 2

Age Restrictions

Accepted Answer

Non-student persons under the age of 18 are not allowed in the facility.

Question 3

Booth Space

Accepted Answer

We will supply a 6-ft. table and table cover for your booth space. Please leave everything that was there when you arrived at your table when packing up. When possible, we reuse supplies from year to year.

Question 4

Break-Down

Accepted Answer

Booth space/tables will not be broken down before 7 p.m.  Please prepare accordingly for students to visit your booth space until then.

Question 5

Cancellation

Accepted Answer

If your organization cancels or no-shows on the day of the event, contact us as soon as possible. By that time, we have rented tables, table covers, purchased signage, and more. More importantly, event spaces are left empty, creating an eyesore that could have been filled with other vendors. Please give (at least) a 72-hour notice if you have registered and later discover that you will not be able to attend.

Question 6

Event-Day Contacts

Accepted Answer

Please text for a faster response.Leanne Greene, Assistant Director, Marketing: 334-750-9711Carson Steltenpohl, Coordinator, Marketing: 334-703-3901

Question 7

Food Vendor Guidelines

Accepted Answer

Gloves should be utilized in the food service area.Please bring the proper supplies for serving samples (napkins, small paper plates, toothpicks, cutlery, etc.).​Signage for your table, flyers, menus, and any other promotional items to hand out to students are welcome.​We will supply bottled water.​​​​​​​​Please come prepared to provide samples throughout the entire two-hour event.​Vendors may not break down their booths or tables before 7:00 p.m., even if all food samples have been distributed.In the event you run out of food samples, please bring menus, coupons, promotional materials, or other items that will allow you to remain at your table and continue engaging with students until the conclusion of the event.

Question 8

Parking and Loading In and Out

Accepted Answer

Sponsors - Courts 1-6Activity Sponsors will load/unload in front of the Recreation and Wellness Center at the basketball court entrance on Heisman Drive. Please enter Heisman Drive from Wire Road. This will put you on the correct side of the street for loading/unloading. Staff members will be available with carts to assist you and will deliver your materials to your event space while you park. Parking will be available in the Arena lot or the Coliseum lot.​Food Vendors/Restaurants - MAC GymFood vendors/karaoke will load/unload behind the Recreation and Wellness Center, entering the gates at Coliseum Drive. Staff members will be available with carts to assist you and will take your materials to your event space while you park. Parking will be available in the Coliseum lot. Vendors serving any type of food will be located in the MAC Gym unless booth space was secured in both spaces prior to the event.

Question 9

Power Needs

Accepted Answer

If you will need power or if you plan to bring large equipment or a tent, you must contact us by the end of day on Monday. Email recwellness@auburn.edu. If you listed power or other special needs in your vendor application form, those have been added to the event plan and will be available at your booth space on the day of the event.

Question 10

Preferred Number of Personnel

Accepted Answer

Please plan to have a minimum of 2 representatives per booth space. There will be thousands of eager students, and having your booth space properly staffed is essential to event success.

Question 11

Prize Delivery/Pick-up

Accepted Answer

If we have not picked up your prizes before the event, they should be delivered to "Prize Central" off courts 2 and 3, upon your arrival. If you are a food vendor, find a student team member in an orange shirt to deliver the items to Prize Central (courts 2 and 3) for you.

Question 12

Tents

Accepted Answer

Tents are no not allowed indoors by Auburn University Risk Management.

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Event-Day Guide For Sponsors

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Frequently Asked Questions