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GET REC'D

The Best Thing You'll Do on the First Day of Class

Event-Day Guide For Sponsors

To Our AUsome Sponsors...

It is this amazing partnership that allows us to offer such a wonderful event for Auburn students. In just a few moments the flood gates will open and you will get to meet thousands of Auburn University students eager to experience you and your brand.  Our advice is to embrace the chaos, as it will go by very quickly. Students will enter at Court One. If your booth space is there, you can expect a rush.
 

Again, thank you for all that you have done to make this event better each year. We look forward to working with you in the future!

 

It is important that when you are packing up, please leave anything you found on your table, as we will pick it up after the event concludes.

 

On behalf of Team Marketing and the entire Recreation and Wellness Team, we thank you and
War Eagle!

Sponsor Event-Day Guide

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BOOKMARK THIS PAGE

EVENT DATE: AUGUST 18, 2025, 5-7 P.M.

Please bookmark this page on your mobile device, as information is being updated daily. We appreciate your generosity and willingness to participate, and know this will be the best event yet! 

 

IMPORTANT​

  1. CANCELLATION - If your organization cancels or no-shows on the day of the event, contact us as soon as possible. By that time, we have rented tables, table covers, purchased signage, and more. More importantly, event spaces are left empty, creating an eyesore that could have been filled with other vendors. Please give (at least) a 72-hour notice if you have registered and later discover that you will not be able to attend.  
     

  2. TENTS - Tents are no longer allowed indoors by Auburn University Risk Management. 

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RULES OF THE ROAD​

  1. Non-student persons under the age of 18 are not allowed in the facility. 

  2. Booth space/tables will not be broken down before 7 p.m.  Please prepare accordingly. 

  3. Please plan to have a minimum of 2 representatives per booth space. There will be thousands of eager students, and having your booth space properly staffed is essential to event success. 

  4. If you will need power or if you plan to bring large equipment or a tent, you must contact us by the end of day on Monday. Email recwellness@auburn.edu. If you listed power or other special needs in your vendor application form, those have been added to the event plan and will be available at your booth space on the day of the event. 

  5. If we have not picked up your prizes before the event, they should be delivered to "Prize Central" off courts 2 and 3, upon your arrival. If you are a food vendor, find a student team member in an orange shirt to deliver the items to Prize Central (courts 2 and 3) for you. 

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EVENT-DAY  CONTACTS​

Please text for a faster response.

Leanne Greene, Assistant Director, Marketing: 334-750-9711
Carson Steltenpohl, Coordinator, Marketing: 334-703-3901

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ACTIVITY SPONSORS
AND FOOD VENDORS

  1. Vendor setup begins at 3:30 p.m. We ask that all vendors be set up and ready to go no later than 4:30 p.m.

  2. We will supply a table and a navy table cover for your table. Please leave everything that was there when you arrived at your table when packing up. When possible, we reuse supplies from year to year.

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FOOD VENDORS -
A TASTE OF AUBURN

  1. Gloves should be utilized in the food service area.

  2. Please bring the proper supplies for serving samples (napkins, small paper plates, toothpicks, cutlery, etc.).

  3. Signage for your table, flyers, menus, and any other promotional items to hand out to students are welcome.

  4. We will supply bottled water.
     

PLEASE PREPARE TO SAMPLE FOR THE ENTIRE 2-HOUR PERIOD. VENDORS MUST NOT BREAK DOWN BOOTH/TABLES IF YOU RUN OUT OF FOOD. PLEASE BRING MENUS, COUPONS, ETC., TO MAKE SURE THAT YOU CAN BE AT YOUR TABLE AND ENGAGING WITH STUDENTS UNTIL 7 P.M.
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LOADING / PARKING

ALL SPONSORS WILL PARK IN THE COLISEUM LOT AFTER LOADING

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Courts 1-6

Activity Sponsors will load/unload in front of the Recreation and Wellness Center at the basketball court entrance on Heisman Drive. Please enter Heisman Drive from Wire Road. This will put you on the correct side of the street for loading/unloading. Staff members will be available with carts to assist you and will deliver your materials to your event space while you park. Parking will be available in the Arena lot or the Coliseum lot.

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MAC Gym

Food vendors/karaoke will load/unload behind the Recreation and Wellness Center, entering the gates at Coliseum Drive. Staff members will be available with carts to assist you and will take your materials to your event space while you park. Parking will be available in the Coliseum lot. Vendors serving any type of food will be located in the MAC Gym unless booth space was secured in both spaces prior to the event. 

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